Trading details (customer account)

Find this screen

Open: Sales Ledger > Sales Accounts > New Customer

Open: Sales Ledger > Sales Accounts > Amend Customer

  • Use the Trading tab to enter your customer's VAT details, the default nominal account and the analysis codes.

Trading details (VAT)

Country code

The Country code that you select here is the customer's country for VAT purposes. This is used when calculating EU VAT.

By default, the Country code is taken from your Company Details in the Sage 200 desktop.

The country specified on the customer account Company tab is for a postal address only.

Default VAT code

  • Use Default VAT code to set the default VAT rate for customer accounts and transactions.

    If the customer will use the standard VAT rate, you won't need to change this.

    If you change this, the new VAT rate is used by default when entering subsequent transactions for this customer. Existing transactions are not affected.

  • Select Use VAT code as Invoice and Order default if this VAT rate is should be used on your invoices and sales orders, instead of the VAT rate set on the stock item.

    You may need to do this if your customer is a charity and doesn't pay VAT.

    This is automatically selected for foreign currency customer accounts, where the customer's Country Code is set to anything other than GB.

VAT number

Enter your customer's VAT registration number.

Keep transactions for

You can choose how long you want to store your customer transactions per account.

The default for this is set using Account history options in Customer Defaults and Settings.

Enter the number of months (up to 36) you want to Keep transactions for. After this time the transactions are archived or can be deleted.

Order Priority (sales orders only)

Use Order priority to set the level of importance for sales orders that are entered for this customer.

  • A is the highest priority and Z is the lowest.
  • The Order priority is used when you allocate stock to outstanding orders, if you allocate by Order priority.

Note: You only need this if you're using Sales Order Processing.

Default Nominal Code

This is the nominal account you want to use to post the sales values to when entering transactions for this customer. You can change this on individual transactions if required.

You can only select a Posting nominal account (Account type set to Posting).

The nominal account most commonly used for this is the Default Nominal Account for Default Sales, which is a profit and loss nominal account.

If you have chosen to use cost centre breakdown with your balance sheet accounts (Split postings between cost centres for Balance Sheet accounts in System settings in the Sage 200 desktop), you must have created balance sheet nominal accounts with the appropriate cost centres and departments.

For example, if your default sales nominal account is 3100 SAL ADM, your invoice will post to the VAT Output nominal account and Debtors Control nominal account with the same cost centre and department. This is illustrated below:

Nominal Account

Cost Centre

Department

Debit

Credit

31100 - Default Sales

SAL

ADM

  

150

26100 - VAT Output

SAL

ADM

  

25.59

14100 - Debtors Control

SAL

ADM

175.59

  

If you have not created the relevant balance sheet nominal accounts, the values post to your suspense account.

Analysis Codes

You can use the analysis codes to filter transactions on your reports.

The Analysis codes that you selected to use in the Sales Ledger in the Sage 200 desktop are displayed by default.

To change an analysis code, select the Value from the list.

See also

Overview

Create, amend, and view customer accounts

Reference

Customer defaults and settings