Trading details (supplier account)

Find this screen

Open: Purchase Ledger > Purchase Accounts > New Supplier

Open: Purchase Ledger > Purchase Accounts > Amend Supplier

  • Use the Trading tab to enter your supplier's VAT information, default nominal account and analysis codes.

Trading details (VAT)

Country code

The Country code that you select here is the supplier's country for VAT purposes. This is used when calculating EU VAT.

By default, the Country code is taken from your Company Details in the Sage 200 desktop.

The country specified on the supplier account Company tab is for a postal address only.

Default VAT code

  • Use Default VAT code to set the default VAT rate for supplier accounts and transactions.

    If the supplier will use the standard VAT rate, you won't need to change this.

    If you change this, the new VAT rate is used by default when entering subsequent transactions for this supplier. Existing transactions are not affected.

VAT number

Enter your supplier's VAT registration number.

Keep transactions for

You can choose how long you want to store your supplier transactions per account.

The default for this is set using Account history options in Supplier Defaults and Settings.

Enter the number of months (up to 36) you want to Keep transactions for. After this time the transactions are archived or can be deleted.

Order Priority (sales orders only)

Use Order priority to set the level of importance for sales orders that are entered for this supplier.

  • A is the highest priority and Z is the lowest.
  • The Order priority is used when you allocate stock to outstanding orders, if you allocate by Order priority.

Note: You only need this if you're using Sales Order Processing.

Default Nominal Code

This is the nominal account you want to use to post the purchase values to when entering transactions for this supplier. You can change this on individual transactions if required.

You can only select a Posting nominal account (Account type set to Posting).

The nominal account most commonly used for this is the Default Nominal Account for Default Purchases, which is a profit and loss nominal account.

If you have chosen to use cost centre breakdown with your balance sheet accounts (Split postings between cost centres for Balance Sheet accounts in System settings in the Sage 200 desktop), you must have created balance sheet nominal accounts with the appropriate cost centres and departments.

For example, if your default purchase nominal account is 41100 SAL ADM, your invoice will post to the VAT Input nominal account and Creditors Control nominal account with the same cost centre and department. This is illustrated below:

Nominal Account

Cost Centre

Department

Debit

Credit

41100 - Default Purchases

SAL

ADM

150

  

15100 - VAT Input

SAL

ADM

25.59

  

25100 - Creditors Control

SAL

ADM

  

175.59

If you have not created the relevant balance sheet nominal accounts, the values post to your suspense account.

Analysis Codes

You can use the analysis codes to filter transactions on your reports.

The Analysis codes that you selected to use in the Purchase Ledger in the Sage 200 desktop are displayed by default.

To change an analysis code, select the Value from the list.

See also

Overview

Create, amend, and view supplier accounts

Reference

Supplier defaults