Pay a single supplier

You manually record the details of a payment to a supplier if you have or will be providing the payment to the supplier without using Sage 200 to generate the actual payment.

If you want Sage 200 to produce the payment, for example, print a cheque and remittance advice or pay the supplier via e-Banking, use the automatic supplier payment process instead.

Making a supplier payment

If your supplier and the bank account from which you are paying both operate in your base currency then you have to capture very little information. You simply need to enter:

  • The bank from which payment will be made.
  • The name of the supplier.
  • The date of the transaction.
  • The amount of the payment.
  • The value of any early settlement discount you have earned through early payment.

Enter multiple transactions in a batch or a group

If you have many transactions to record you can enter them in either a batch or a group.

When you record a batch of transactions you create a header record which records the number of individual transactions and the total value of all the transactions in the batch. Sage 200 ensures that the number and value of the entered transactions matches that stated on the header file. Enter batch transactions if you want this extra check on the values being entered. All transactions are posted individually to your bank, supplier and nominal accounts.

When you record a group of transactions you post only a single amount to your bank but individual transaction amounts to supplier and nominal accounts. This is useful if you've paid out a number of cheques to different suppliers at once that will appear as a single payment on your bank statement.

Making a foreign currency payment

If the payment is being made to the supplier in a foreign currency, on top of the basic details listed above you also enter the exchange rate applicable to the transaction.

You can also include any bank charges you have incurred for the foreign currency transaction.

Foreign currency transactions are always entered in the currency that they were paid in. If you use Opayo (formerly Sage Pay), you can only process card transactions in currencies that you have agreed with Opayo. When the payment is saved, the currency value is posted to your supplier's account and the converted value is posted to your bank account (if it's in a different currency to the receipt), and to the Nominal Ledger.

If there is an exchange rate gain or loss between the transactions, this is dealt with by Sage 200 automatically.

What happens when you save a payment

When you post a payment to a supplier Sage 200 updates a number of accounts. The actual updates performed depend on the transaction you posted and what was included in it:

What do you want to do?

Next steps

  • Allocate the payment to the original invoice(s).
  • Record a credit note (and possibly a refund) if the goods / services are returned to the supplier.
  • Reconcile your payment (and refund if applicable) transactions when they are detailed on your bank statement.