Options (PL settings)

Electronic bank payments

Select this to use the Sage e-Banking facility to make electronic bank payments to your suppliers.

Note: You must install electronic banking in the Cash Book before you can use e-Banking.

You need a subscription to an electronic banking service that is compatible with Sage e-Banking.

To link Sage 200 to your electronic banking service you must:

Set up e-Banking in the Cash Book, for the bank account you intend to use for electronic banking.
Select Electronic Bank Payments in the Purchase Ledger settings.
Set up a payment group that supports electronic payment on the Payment Groups tab.

Note: You must set up electronic banking in the Cash Book before you can select this option.

Allow batch processing

Select this to enter multiple transactions at one time for suppliers. We recommend that you use batch processing if you frequently enter a large number of transactions.

Batch processing:

Handles multiple transactions of the same type, e.g. invoices, and processes them in one session.
Allows you to change individual transactions before the batch is posted.
Double checks your entries against a batch total.

There are two separate batch processing options in the Purchase Ledger menu:

Batched Transactions. This allows access to batches input by the logged on user only.
Batched Transactions (Manager). This allows access to all batches.

Automatically generate supplier numbers

Select this to generate your customer account reference automatically.

The account reference is a number which is automatically increased by 1, each time you create a supplier account.

Enter the number you want your customer accounts to start from in the Begin automatic generation with box.

If you already use a numbering system for your customer accounts, you can assign the references manually.

If you are manually assigning account references:

Use account references of the same lengths to ensure accurate results when searching account records.
An account reference can contain both numbers and letters up to eight characters in length.
The Sales Ledger does not differentiate between upper and lower case letters so an account reference of abc is considered the same as account reference ABC.

Allow additional transaction analysis

Select this to include additional nominal transaction information for each transaction that is entered.

A new column Transactional analysis is displayed when entering the following transactions:

Purchase Invoice.
Purchase Credit Note.
Purchase Payment.
Purchase Receipt.
Authorisation.
Batched Transactions.

Default allocation date (suppliers)

This feature is only available from Sage 200 Professional 2023 R1 version onwards.

For older versions of Sage 200, the allocation date always defaults to the current date, which is equivalent to setting Use system date.

You can choose the default allocation date recorded for supplier transactions.

Use payment/receipt date: The allocation date for the transaction is set to the same date that you enter for the receipt or payment.

For example, if you enter a receipt dated 5 November, then allocate the receipt on 12 November, the allocation date for the transaction will be 5 November.
Use system date: The allocation date for the transaction is set to the date when you record the allocation in Sage 200.

For example, if you enter a receipt dated 5 November, then allocate the receipt on 12 November, the allocation date for the transaction will be 12 November.