Move deferred postings
When you enter a transaction, the transaction date is checked against the period date set on the Nominal Ledger, to determine whether it belongs to the current or a future period.
If the transaction date falls in an open period, it is placed in the current postings file and updated to a nominal account when you run Update Waiting Postings. However, if the setting Update the Nominal Ledger immediately journal entries are posted is selected in the Nominal Ledger Settings, the transaction is posted immediately to the appropriate nominal account.
If the transaction date falls in a future period, the transaction is placed in the deferred waiting postings file, and remains there until you open the period (in Accounting System Manager).
You may need to move deferred postings if:
- You alter the financial year.
- You set up ledger periods with the wrong date and post transactions.
You can only move postings from the deferred postings file if the transactions are dated on or before the current Nominal Ledger period end date. You cannot move individual transactions.
You can check whether you have transactions waiting to be processed to the Nominal Ledger.
- Deferred transactions up to the specified date in the current period are added to the current waiting postings file.
- The Nominal Ledger Move Deferred Postings report is generated.
Note: To ensure transactions are posted to the nominal accounts, now use Update Waiting Postings.
To view deferred postings
Open: Nominal Ledger > Nominal Ledger > Period End Routines > Deferred Pending Postings Enquiry
- Select a pending transaction and see the transaction details.
- Sort and filter the list of transactions. Use the filter options to see information such as transactions by URN, by date, by user, or by source (the module the transactions were entered in).
- Search for a specific transaction.
- Print the list of the transactions that you are interested in.
- Export the list of transactions you are interested in to an Excel spreadsheet.
To move deferred postings
Open: Nominal Ledger > Utilities > File Maintenance > Move Deferred Postings.
- Enter the date up to which all deferred transactions will be included.
- Specify the type of postings to move.
- Select All postings to include all types of postings.
- To specify different posting types, clear All postings and select individual posting types from Cash book postings, Nominal postings, Purchase postings, Sales postings and Stock postings.
- Click OK.
Note: You cannot enter a date greater than the last open period end date.
Any postings for the selected date and those after the date are not included.