Update pending sales transactions

You can choose when to update customer accounts with direct debit and standing order postings from the Cash Book, and invoices and credit notes created in the Sales Order Processing module.

If you do not select Add directly to the Sales Ledger in the SOP settings Processing tab, any invoices and credit notes posted from the Sales Order Processing module, are stored in the pending transactions file.

Use Update pending transactions to add these invoices and credit notes to the Sales Ledger.

Note: Any sales orders that have payments entered with the order, are always added to the Sales Ledger directly.

If you have chosen to update your Nominal Ledger immediately in Accounting System Manager System Settings Operational settings tab, the transactions are posted to the Nominal ledger at the same time.

The pending transactions file can also be used to manually import customer transactions. This can be done by your Business Partner or via a third-party software application.

Once transactions have been added to the file, use Update Pending Transactions to add the transactions to the Sales Ledger.

Select Update the Cash Book to add sales receipts and payments to the relevant bank accounts.

To import foreign currency sales receipts and payments, you must select Update the Cash Book to add these transactions to the Sales Ledger and the Cash Book.

Please contact your Business Partner for further assistance.

  • Customer account history is updated.
  • Customer account balance and turnover values are adjusted.
  • The value for the total outstanding entries in the Sales Ledger is adjusted.
  • The Nominal Ledger is updated in accordance with the Sales Ledger setup.
  • The records for the VAT codes, used on the customer entries, are updated.
  • New VAT entries are created.
  • If you have selected to Update the Cash Book, the Cash Book is updated.
  • Check to see if you have any transactions waiting to be processed to the Sales Ledger. Choose Period End Routines > Report Pending Transactions.

To update pending transactions

Open: Sales Ledger > Period End Routines > Update Pending Transactions.

  1. Select the order you want to add the entries to the Sales Ledger. Choose from; Transaction reference, Transaction date, or Order Entry.
  2. If you are importing transactions, select Update Cash Book to add sales receipts and payments to the relevant bank accounts.
  3. Enter the date up to which you want to update the customer transactions.
  4. Click OK.
See also

Reference

Processing options (SOP settings / Invoice and order settings)

Set up operational settings