Analysis details (stock record)

Analysis settings are not applicable for a phantom item assembled using a bill of materials (BOM).

Open: Stock Control > Stock Records > Enter New Stock Item | Analysis.

Analysis codes

You can use analysis codes as a way of classifying your stock items so that you distinguish between them.

The analysis codes that you've set to use on stock items are shown here. Just choose the required value for this item. If you don't want to use a value for a particular code, just leave the value blank.

If the analysis code you need is not shown, check that you've:

Set up the analysis code in Accounting System Manager.
Specified that the analysis code is used with Stock Items on the Maintain Analysis Codes screen.

Default Nominal codes

Default nominal codes are inherited from those set in the product group. They can be overridden on the stock item. They are the nominal accounts you would expect to use in most instances when stock values are posted to the Nominal Ledger.

There are four default nominal codes; two for Balance Sheet postings and two for Profit and Loss postings.

The Balance Sheet nominal accounts are:

Stock: This is the nominal account for stock assets used when recording stock in and out of the system.
Accrued receipts: This is the liability account used when goods have been received but not invoiced. This type of transaction is recorded in the Purchase Order Processing module.

The Profit and Loss nominal accounts are:

Revenue: This is the nominal account used to post the value of stock when it is sold.
Issues: This is the nominal account used to post the value of stock issued.

Each time the stock item is added to a transaction, the relevant default nominal accounts are displayed. If required, you can change the displayed nominal accounts when entering stock transactions.

Note: You must have chosen to Integrate with the nominal ledger in the Stock settings.

To change the displayed nominal accounts on sales or purchase orders, you must have choose Allow the amendment of nominal accounts in the SOP and POP settings.

Legislative Information

Enter this information if you need to produce an Intrastat declaration (also known as SSD). You can also specify whether this item uses reverse charge VAT rules for this item or to store WEE information.

Intrastat information

Commodity code	Enter the code as in accordance with HM Revenue and Customs or Irish Revenue Commissioners, where applicable.
Weight	Enter the Weight per stock unit. This is used to calculate the total net weight of goods supplied or acquired. This option is necessary when dealing with countries in the EU. In accordance with the HM Revenue & Custom rules for Intrastat submissions, any weights must be recorded in kilograms. Note: If you change the weight after the stock item has been in use, run Update Weights to include the change in BOMs. The change is not included in the BOM automatically.
Use supplementary units	Select this if you are creating Intrastats for the stock item.
Suppress mass on declaration	Select this to stop the net mass showing in the declaration. Clear this to show the net mass on your declaration. If you deal with countries in the EU, you would use this option.
Country of origin	Enter the country of origin for this stock item. Tip: You can display the Country of Origin Code and Country of Origin Name in the Stock List, by adding columns Info > Country of Origin Code/Name. So if you need to produce reports such as Intrastat that require country of origin (CoO) details, this can help you check the country details that you've entered for your stock items. This feature is only available from Sage 200 Professional 2025 R1 version onwards.

Other legislative information

Use reverse charge VAT rules

Select this if the stock item is liable for domestic reverse charge VAT, to prevent carousel fraud.

See Domestic reverse charge VAT rates for preventing carousel fraud in the UK.

WEEE Item

Select this if the stock item is liable to the Waste Electrical and Electronic Equipment directives. This is for reference only.

Stocktake Cycle

Use this to specify how often a stock count is required for this item.

Once entered you can see items due for a stocktake on the Stocktake required report.

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