Set up Sage 200 to submit your VAT Return online

You can submit your VAT Return to HMRC or the Irish Revenue online:

  • HMRC.

    If you set up Sage 200 to make online submissions to HMRC, when you produce a VAT Return it will automatically submit it to the HMRC.

    Sage 200 is compliant with the HMRC Making Tax Digital scheme (introduced April 2019).

  • Irish Revenue.

    When you produce your VAT Return, Sage 200 will output a VAT 3 file. You must save this file, then manually submit the file to the Irish Revenue using your ROS (Revenue On-line Service) account.

Set up Sage 200 to submit VAT Returns to HMRC

Before you start

  • Your base currency must be set to Pound Sterling.

    To check this, open Accounting System Manager > Settings > Currencies and Exchange Rates.

  • You must be enrolled with the HMRC and have a HMRC user ID and password.

  • To pay using e-Banking, you must have installed the Sage 200 e-Banking component and configured e-Banking for the bank account that you will pay your VAT from.
  • To pay using Supplier Payments, you must have had your application accepted for a Supplier Payments account, and finished setting up your account.

Set up VAT submissions

  1. Enter the VAT registration details for your company.

    Open: Accounting System Manager > Settings > Company Details.

    1. Enter your VAT registration number.
    2. Make sure your country code is set to GB - Great Britain.
  2. Enable online VAT submissions in the Nominal Ledger Settings:

    Open: Nominal Ledger > Utilities > Ledger Set Up > Ledger Settings.

    1. Go to the VAT Submissions tab.
    2. Select Enable online VAT submissions.
    3. Choose whether you will make VAT submissions to the HMRC gateway for Making Tax Digital (MTD).

      • If you will make VAT submissions to the HMRC gateway for Making Tax Digital, select Submit as a digital record as part of Making Tax Digital.
      • Do not select this if you make online VAT submissions to the older HMRC gateway.

        From 8 April 2021, you will not be able to submit your VAT return online using the older HMRC gateway that uses XML submissions.

        To make online VAT submissions to HRMC from 8 April 2021, you must use the HMRC gateway for Making Tax Digital instead.

    4. Enter your e-Submissions contact details. You must enter a valid email address or the submission will fail.
  3. Set up Online VAT payments.

    In the UK, if you have submitted your VAT Return online, you must also pay your VAT online. You can do this directly from Sage 200 using either:

    • The Sage e-Banking service.
    • A Supplier Payments account.
    • The HMRC website.

When you produce your VAT Return, Sage 200 will contact the Government Gateway to upload the Return. You must provide your user ID and password.

Making Tax Digital (MTD) submissions to HMRC

As part of their plans to modernise the tax system, the Government is changing the way VAT registered businesses create and submit VAT Returns.

As of April 2019, businesses with a taxable turnover above the VAT threshold of £85,000 are required to file their VAT returns electronically using accounting software, and are obligated to keep digital records of their transactions.

Manual submission through the HMRC gateway for VAT will no longer be accepted for most businesses.

To learn more about MTD, see Get ready for Making Tax Digital.

Sage 200 is compliant with the HMRC Making Tax Digital scheme.

If you have signed up for MTD for VAT, you can submit your VAT return to HMRC directly from Sage 200.

  • To make MTD submissions, enable the Nominal Ledger setting Submit as a digital record as part of Making Tax Digital.

Sage MTD for VAT

If you need to make VAT submissions for multiple companies, or adjust the figures in your VAT return, you can use the Sage MTD for VAT application.

To learn more about the MTD for VAT application, see Sage 200 - Making Tax Digital version compatibility.

Set up Sage 200 to submit VAT Returns to the Irish Revenue

Before you start

  • Your base currency must be set to Euro.
  • You must be enrolled with the Irish Revenue and have a ROS (Revenue On-Line Service) user ID and password.

Set up VAT submissions

  1. Enter your ROS registration number and make sure your country code is set to IE.

    Open: Accounting System Manager > Settings > Company Details.

  2. Choose to use Online VAT submissions in the Nominal Ledger Settings:

    Open: Nominal Ledger > Utilities > Ledger Set Up > Ledger Settings.

    1. Go to the VAT Submissions tab.
    2. Select Enable online VAT submissions.
    3. Enter the contact details. You must enter a valid email address or the submission will fail.

When you produce your VAT Return, Sage 200 will output a VAT 3 file. You must save this file, then manually submit the file to the Irish Revenue using your ROS (Revenue On-line Service) account.

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