Sage 200c  Professional

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Record Nominal Payments or Receipts

Use these screens to record money you receive, or have paid, that does not relate directly to a customer or supplier transaction.

Note: Receipts and payments made in respect of customers and suppliers should be processed through the Sales Ledger, Purchase Ledger or Cash Book, where appropriate.

These routines direct the postings to either the Cash Book bank account or the Nominal Ledger bank account, depending on which module you are using to control cash transactions.

Note: You can enter payments or receipts in the Cash Book as well as the Nominal Ledger. If you are using the Cash Book to control cash transactions, you can enter foreign currency transactions using this routine. If you are not using the Cash Book (you do not have any bank accounts set up) and you are using the Nominal Ledger only to control cash transactions then you cannot enter foreign currency transactions using this routine.

To enter a transaction

Open: Nominal Ledger > Enter Transactions or

Open: Cash Book > Payments and Receipts > Nominal >
- Nominal Vatable Receipt.
- Nominal Vatable Payment.
- Nominal Non-Vatable Receipt.
- Nominal Non-Vatable Payment

  1. Select the Bank account or Nominal account to be used. This depends on which module you are using to control your cash transactions.
  2. Press the Tab key to enter the transaction details: Cheque number, Transaction date, Narrative and second reference (2nd ref) if appropriate.
    • Cheque number: This is the default reference that will applied to all of the postings, unless overridden for individual postings. It does not have to be a cheque number, unless you are going to print a cheque straight away for a payment.
    • Note: You cannot print a cheque for a foreign currency transaction.

  3. Select the Nominal transactions tab to enter the nominal account and VAT details. Enter a new line for each nominal account or VAT rate. Enter the following:
    1. Code The nominal account to be used for each item, including the cost centre (CC) and department (Dept).
    2. Reference. This will automatically display the cheque number for the entry.
    3. Narrative. This will automatically display the reference entered for the whole entry. You can amend the details on each line, if you're posting to more than one nominal account or VAT rate.
    4. Transaction Analysis code, if applicable.
    5. Transaction date. This will default to the entry date, but you can enter your own date. This is the transaction date that will be added on the transaction details when it is posted to the Nominal Ledger.
    6. Goods value for each line. This is the gross value, and must be a positive figure. The sign of the transaction is determined by its type (payment or receipt). In case of vatable transactions, this may be calculated by the system from the Goods value and VAT value.
    7. VAT code and VAT rate, if dealing with a vatable entry.

      The Goods value and VAT value are calculated or you. These values can be amended. To do this, double-click the boxes and re-enter the values