Bank feeds rules

This feature is only available from Sage 200c Professional Winter 2017 version onwards.

Find this screen

Open: Cash Book > Utilities > Bank Feeds Rules.

Open: Cash Book > Cash Book Accounts > Amend Bank Account Details, select the account and click Bank Feeds Rules.

Watch a video

Bank Feeds Rules (video)

How to

Add a bank feeds rule

When you use Bank Feeds Reconciliation to reconcile your bank account, you may find that some bank transactions that were downloaded from bank feeds do not have equivalent transactions in Sage 200c.

If these transactions are regular or frequent, then instead of adding individual transactions each time that you reconcile, you can set up a bank feeds rule to automatically create these transactions for you in Sage 200c. For example, if you make a regular payment for your energy bills each month, you could set up a rule that recognises your bank payment to the energy company, and then creates the matching nominal transaction for you.

You can create bank feeds rules whenever you add a new transaction in Bank Feeds Reconciliation.

Open: Cash Book > Period End Routines > Bank Feeds > Bank Feeds Reconciliation.

Open: Cash Book > Bank Account List, select the bank account and click Bank Feeds.

  1. Select the Bank Account that's linked to the Sage bank feeds service.
  2. From the Transactions from your bank list, select a single transaction that you want to create the rule for.
  3. Select the type of transaction to post from the Add transaction of type drop-down list.

    Bank feeds rules can be set up to create customer receipts and payments, supplier payments and receipts, and nominal payments and receipts. The type of transaction that's available will depend on the bank transaction you select.

  4. Enter the details for the transaction.
  5. Click Save & Create Rule.

    • If the new transaction amount matches the original bank transaction, the transactions are added to your Matched transactions.
    • You cannot select Save & Create Rule if:
      • You have not selected a bank transaction, or have selected multiple bank transactions.
      • You have selected a supplier or customer account that uses a different currency to the bank account.
  6. In the Create Bank Rule screen, enter a name for the rule.

  7. Set up the rule conditions which are used to identify the bank transactions. For example, you might identify the transaction by a name in the reference, a particular bank account number, or when the value is in a certain range. Transactions will be created in Sage 200c for downloaded bank transactions that match these conditions. You can add multiple conditions.

    Transaction detail Description Example
    Reference

    This is the bank's description for the transaction, and usually identifies the account the payment was made to or from.

    Match transactions with a description "Southern Energy": Equals Southern Energy
    Amount

    This is the value of the transaction in the bank account currency.

    Match transactions up to a value of 100: Less than or equal to 100

    Transaction Date

    This the range of days in the month when you expect the transaction to occur.

    Match transactions in the first week of the month: From 1 To 7
    Cheque Number The cheque number of the transaction. Match transactions with a cheque number of 100
    Sort code

    The sort code of the bank account.

    Not all banks include the sort code with the transaction.

    Match transactions for a supplier with sort code 11-22-33
    Account number

    The account number of the bank account.

    Not all banks include the account number with the transaction.

    Match transactions for a customer with account number 12345678
  8. Now choose how this transaction will be posted to your accounts. You can make a posting to a customer account, supplier account, or to a single or multiple nominal accounts.

    Click Add to choose the type of posting.

  9. You can choose to review transactions for this bank feeds rule before they are posted. When you download transactions from Bank Feeds Reconciliation, you will be asked to approve any transactions that will be created by this rule.

    • To review transactions for this bank feeds rule, turn on Review transaction before posting.
    • To post transactions for this bank feeds rule automatically, without approving them, turn off Review transaction before posting.
  10. When you've finished setting up your bank feeds rule, click Save Rule.

    • The rule will be used to create transactions the next time you use Bank Feeds Reconciliation to download bank transactions from Sage Bank Feeds.

Approve transactions for a bank feeds rule

If you have chosen to Review transactions before posting for a rule, the next time you download transactions for this account in Bank Feeds Reconciliation, you will be asked to approve any transactions that will be created by your bank feeds rules.

Open: Cash Book > Period End Routines > Bank Feeds > Bank Feeds Approval.

See Approve transactions for bank feeds rules.

Choose to review transactions before posting

Open: Cash Book > Utilities > Bank Feeds Rules.

  • If you want to approve transactions that would be created by a bank feeds rule, turn on Review before posting.
  • To post transactions for a bank feeds rule automatically, without approving them, turn off Review before posting.

View a bank feeds rule

Open: Cash Book > Utilities > Bank Feeds Rules.

  • Select the rule and click View.

Edit a bank feeds rule

Open: Cash Book > Utilities > Bank Feeds Rules.

  • Select the rule and click Edit.
  • Changes to a rule will only apply the next time you use Bank Feeds Reconciliation to download bank transactions from Sage Bank Feeds.

Delete a bank feeds rule

Open: Cash Book > Utilities > Bank Feeds Rules.

  • Select the rule and click Delete.

View posted transactions

Open: Cash Book > Reports > Sage Bank Feeds Postings Report.

  • Use the Sage Bank Feeds Postings Report to view approved transactions that have been created from Bank Feeds Rules.

View failed transactions

If the bank feeds rule could not create the transactions in Sage 200c, then you can view the failed transactions. For example, this might happen if:

  • The customer or supplier account specified in the rule no longer exists.
  • A nominal account specified in the rule no longer exists.
  • A customer or supplier uses a different currency to the bank account.

If you get any failed transactions, check your bank feeds rule and correct any issues.

Open: Cash Book > Period End Routines > Bank Feeds > Bank Feeds Failed Transactions.

  • Select the bank account used for Sage Bank Feeds.
  • Details of any failed transactions are displayed.

  • To view the details in a report, click Print.

Open: Cash Book > Reports > Sage Bank Feeds Failed Transactions Report.

  • The report shows details of failed transactions for your Sage Bank Feeds accounts.

Useful info

About bank feeds rules

Bank feeds rules help make data entry and bank reconciliation even easier.

When you reconcile your bank transactions, if the downloaded bank transaction is missing from Sage 200c, you have to create these transactions in Sage 200c.

You can use bank feeds rules to automatically create transactions in Sage 200c for your bank transactions that you download from Sage bank feeds. This saves you time entering transactions, and helps you reconcile your bank accounts more efficiently and reduce errors.

Bank feeds rules look for certain details in the downloaded bank transaction, and then create the matching transaction in Sage 200c. For example, if you make regular payments to a particular supplier, you could set up a rule to that matches that supplier's name as it appears in your bank transactions, and then create a corresponding payment to that supplier account in Sage 200c.

When you download bank transactions from Sage bank feeds, your bank feeds rules check all the bank transactions, and then create any corresponding transactions in Sage 200c.

Bank feeds rules can be set up to create customer receipts and payments, supplier payments and receipts, and nominal transactions.

Example bank feeds rule


Fix it

Bank feed rules FAQs


What happens when I

Add a new bank feed rule

  • The rule will be used to create transactions the next time you use Bank Feeds Reconciliation to download bank transactions from Sage Bank Feeds.
  • If you have chosen to Review transactions before posting for a rule, the next time you download transactions for this account, you will be asked to approve any transactions that will be created by your bank feeds rules.